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Skill #8 Technology Management

Skill #8 Technology Management

Who would have thought managing our personal technology would become so important?
The world is changing at an ever-increasing rate. IBM estimates the entire body of human knowledge is now doubling every 13 months. We are exposed to more information in a day than our Grandparents were in a year. Yet our brain’s capacity to absorb information is still stuck where it’s always been, about 5 bits per second.
In order to keep up with this ever increasing information dump, we have invented more and more technology tools to “manage” the data.

What’s being gathered?

Now we have “smart homes.” Google’s Alexa, or Apple’s Home Kit,  will respond to voice commands. It controls the lights, heat, windows, doors, and outside security cameras.
The internet of things is burying sensors in almost everything we use and is gathering data on how we use those items. There are programs enabling cows to tell farmers it’s milking time.
Then there’s the exercise tracker Fitbit. With Fitbit you can automatically track:
  • How many steps you walked.
  • How much sleep you got.
  • Your resting heart rate.
  • How many calories you burned.
  • You can manually enter what you ate and how many calories were in it.
This is great information you can use to help manage your health. Guess what,  Fitbit not only tracks how many steps you took but also your physical location every minute of every day? What happens to that data? How is it used? Who has access to it? I recently read of a court case where a man accused of a crime claimed to have an alibi, but his Fitbit data put him at the crime scene at the time the crime was committed.

In Conclusion

My point here is simple. There is no way we can manage all the personal data that’s out there. It’s simply a matter of time. There are 1440 minutes in a day. How will you spend them? We are all now forced to make the following decisions:
  • What data do we need to know?
  • What tools will we use to track it?
  • How much time will it take to evaluate it?
That’s it. Figure out what is vital for you to know and ignore the rest. It’s the only path to sanity.
Skill #3 Communication Management.

Skill #3 Communication Management.

Did you know how you manage your communications can affect your mental health?


Once long ago, in a land far, far, away, people lived in a simpler world.  There were only 3 TV networks, one or two daily newspapers in your city, and there was only one telephone on a little table in the entrance hall to your home. News broadcasts were two or three times a day, only lasting about 30 minutes including weather, sports, and financial markets.  Who needed something like Communication Management?


Fast forward to 2018.


Today there is an almost endless list of ways to learn what’s going on and to stay in touch.

  1. 24 hour Cable News channels
  2. Newspapers, both print and online.
  3. Cell phones
  4. Text Messages
  5. Email
  6. Facebook
  7. LinkedIn
  8. Google +
  9. Twitter
  10. Blogs
  11. Podcasts
  12. Instagram
  13. Reddit
  14. Skype
  15. You Tube

And on, and on.

Communication is a necessary part of all our lives and, it’s a highly valued skill.   But, you can have too much or too little.  A 2013 Yankelovich study found the average consumer is bombarded with 5,000 messages a day.  5,000!  On average, the human brain is only able to process 5 to 7 bits of information at one time. Trying to stay up with all the sources available to you can cause stress and feelings of being overwhelmed.

So what happens when your brain receives too much information? Well, a recent Temple University study cited in an article in Entrepreneur Magazine ( ), says when your input reaches the overload level, your prefrontal cortex simply shuts down. In essence, you are unable to make rational decisions past that point.  Keep that up over time, and your mental health suffers as your anxiety levels go through the roof.

Yet the reverse, cutting yourself off from the outside world causes anxiety and stress as well.


So, What’s the Answer?


Unfortunately, this is something you have to figure out for yourself.   This is a recent phenomenon and one that is not being addressed in our education system.

Here are a few suggestions:

  1. Only review emails once or twice a day. Pick times in the morning or afternoon that suit your schedule.  Then shut down your email services outside of those times.  This is what I do.
  2. To the extent you can, do the same with phone calls and text messages.  Let incoming calls go to voicemail, then bunch your return calls around the same time each day.  As long as you answer calls and texts the same day they are received, most customers and clients are OK with this.
  3. Limit your news input.  Pick two or three TV news shows and online/print newspapers and let that be it. Review those sources once or twice a day. You won’t miss anything.  In the current news climate, there is a constant, microscopic, never-ending, examination of every event down to who got a parking ticket. It’s almost never one and done.

The point here is for you to put yourself in control of your life by managing how and with whom you communicate. Narrow your focus to those topics that are important to you.  I doubt if you really care if the Volga River floods the town of Astrakhan.  The big plus here too is the amount of time you free up to be doing more productive things.

So pick your sources, limit your exposure, and let the rest of the world go by.


Skill #1 – Distraction Management

Skill #1 – Distraction Management

Thomas Frey in his latest blog ( ) states that distraction management is one the 12 personal skills you will need in the future to be successful.  Really?  How did something like distraction management get to be such a big issue?

What has technology done to us?


In 2007, Apple introduced the iPhone.  This was the first “smart” phone capable of carrying applications other than just phone calls and voice mail.  At the time, it didn’t seem like such a big deal.  Now it seems to have grown into a many-headed, uncontrollable monster.

Smartphones now deliver text messages, email, twitter feeds, Instagram messages, video streams, and instant news updates.  Phone calls and voice mail now are a minor part of the service.


Why is this a bad thing?


Turns out we are paying more attention to our smartphones and other electronic devices than is good for us.  Frey, in his blog post says, “The average smartphone user checks their phone over 220 times a day.” In addition, “The average Millennial exchanges 67 texts a day. It takes 90 minutes to respond to email, most will respond to a text in less than 90 seconds.”

Here’s another quote from Frey, “An average person has five social media accounts and spends around 1 hour and 40 minutes a day perusing these networks.”

What this all adds up to is a state of constant interruption throughout our day.   And…when we are constantly interrupted, our productivity declines. Drastically!


But, I’m a Great Multitasker


Well…maybe not.  It turns out multitasking is actually bad for you.  I wrote a blog on this some time back (  ).  In it, I cited studies showing multitasking decreases your productivity by around 40%.  This means it takes much longer for you to complete each individual task.

Further, studies show multitasking increases stress and increases the chances you will make a mistake.  Added to that, it turns out once you’re interrupted it will take about 25 minutes to return to your original task.   Talk about ways to waste your day.


So, How Can I Fix This?


Slow down.  I know this sounds counter-intuitive.  But, if you slow down and concentrate on one task at time, you will actually complete the task faster with fewer mistakes.  Doing this will also increase your productivity because you will complete more tasks in a day,

Couple this with planning your day to control distractions.  Here’s a good list to start with:

  1. Turn off your cell phone. Or, at least, put it on “do not disturb” and stick it in a drawer.  Most calls don’t have to be answered right away.  Set aside time to return calls twice a day.  The same goes for text messages.
  2. Only read emails once or twice a day.  Set aside time to read and respond.
  3. Shut down your internet browser.  Again, pick times to review social media and news sources.
  4. If you are in an environment where there are other people around, find some soothing instrumental music to listen to with earbuds.  Baroque classical or a program that promotes relaxing alpha waves is best.  This shuts out background noise.  Also, if others see you listening to something, it discourages them from interrupting you.


In Conclusion


These time-consuming distractions will only get worse in the coming months and years.  If you want to increase your productivity and decrease your stress levels, you have to start now to take control of your day and your workflow.


Countdown: Critical Skill #8 – Service Orientation

Countdown: Critical Skill #8 – Service Orientation

In my original post in this series ( ), I listed the 10 critical skills you will need to prepare yourself to succeed in the coming upheaval in the job market.  Today I want to discuss number 8 on the list, Service Orientation.



Why is Service Orientation so Important?


Service Orientation may be the most difficult of the skills to describe.  Yet in many ways, it is the most important of the 10 skills even though it’s number 8 on the list.  As a Freelancer, you don’t just want clients that are satisfied; you want clients that are loyal.  What’s the difference?  Loyal customers call you first.  Before they talk to anyone else.


What is Service Orientation?


Service orientation is a customer first approach.   It’s a mindset.  This isn’t a skill to be practiced; it’s a lifestyle to be lived.


Think about Nordstrom’s.  They became famous because their gift wrapping department would wrap gifts purchased at other stores.  Or, Disney, whose “cast members” sole function is to make sure their “guests” enjoy themselves.


I spent 20 years training Mortgage Loan Officers how to build a business based on personal referrals from Realtors, builders, and previous clients.  Service orientation was the most important quality determining their success.


Here’s what it takes to develop a loyal client.


First on the list is a high degree of empathy.  Put yourself in the client’s shoes. You need good listening skills.  Find out not only what the client wants, but why they want it.  Have patience.  Be sure you hear them out.


Be interested in your clients as people.  Find out as much as you can about them. Why do they love their industry? How did they come to be involved in your project?  Where do they go from here?  My experience is most people love to talk about themselves, especially if they are passionate about their work.


Practice exceptional follow through and follow up.  As a Freelancer, you may be acting as a go-between for two or more clients.  Make sure all are not just satisfied, but pleased with the outcome.  Make follow up calls a week, a month, a quarter, and even a year after completion.  It’s a good way to get feedback on your project in order to improve your performance the next time.  It’s also a great opportunity to ask for more business.


My father was a commercial builder. He made constant follow up calls to clients with finished jobs.  If something was wrong with one of his projects, he didn’t care how long ago the job had been completed.  He’d fix it.  No charge.  Guess why his clients called him back again and again?


People like to do business with you when you can make it easy for them.  Here’s a hint.  Don’t make it easy, make it effortless.  When I was in mortgage banking, our Loan Officers would get a referral from a Realtor.  They’d interview the applicants, and if they were qualified, the deal closed in 10 business days.  Do you think Realtors liked sending us business?


Where Can I Learn About Service Orientation?


That’s actually a hard question to answer. When you search online you will find a lot of sites that are IT oriented.

The best sources appear to be books. Jeffrey Gitomer has a great book titled Customer Satisfaction is Worthless.  Customer Loyalty is Priceless. In it, Jeffrey has a lot of simple, direct strategies to build customer loyalty.  I have included a link below if you’d like to purchase this book.  (Full disclosure, I am an Amazon Affiliate).


Then there’s practice.  You can start now.  We are all involved in situations every day where we can strive to make sure those we come in contact with are pleased with the results.  As I said before, this isn’t a skill it’s a lifestyle.  Start today to put the other person first.  You’ll be stunned at the results.



Social Styles 5-Learning About the Amiable

Social Styles 5-Learning About the Amiable

Why are Social styles important?


In my previous posts on Social Styles, I have stressed the importance of understanding these styles.  Your ability to communicate with these different styles of people will make a huge difference in the profits at your bottom line.

Today, I want to discuss the last of the 4 Social Styles, the Amiable.


What is the Amiable Social Style?


Amiable are, well…amiable.  They are very people and question oriented. They are easy to get along with.  They are friendly listeners who enjoy personal contact.  They place a high priority on getting along with others.


Amiable have soft, pleasant voices.  Their speech is slow.  They have open and eager facial expressions.


They take time to establish relationships. They believe progress comes from people working together.  They like to make progress at a slow, steady pace.


Their natural tendencies are coaching and counseling.


Their motivators are seeking approval, being included as part of a group or team, and having a positive impact on others.


Amiables have much in common with Analyticals and Expressives, but are diametrically opposed to Drivers.


What does the dialogue of an Amiable sound like?


Remember that Amiables are ask directed.  This means you will need to ask a lot of questions.  You have to be patient.  Amiables want to build relationships first. They may not seem concerned with the time spent or deadlines.


Here are some other things you can expect:

  1. They want you to show them personal support.
  2. Give plenty of verbal and non-verbal feedback.
  3. They are interested in questions relating to long-term goals.
  4. They may suggest you talk to others. If they do, follow up. Not doing so may kill the relationship
  5. They want assurance as to who you are and what you believe
  6. You are expected to be open and honest
  7. You will need to sell yourself to an Amiable before they make any decision


How do you approach an Amiable?


The good news here is Amiables are easy to approach.  They are very open and friendly.

Here are several ways to approach an Amiable:

  1. Be relaxed and patient
  2. Make small talk
  3. Ask questions about their personal goals.
  4. Keep a slow, steady pace. Remember people come first.
  5. Don’t try to promote your agenda as revolutionary. Amiables like things with a proven foundation.
  6. Don’t rush your close. Let them come to their own conclusion.


In Conclusion.


The main take away from this brief outline of the 4 social styles is the need for you to learn to be flexible.  Remember Stephen Covey.  “First seek to understand, then be understood.”  Seek to understand the way your prospect communicates with the world. You will then open the door to show your prospect how you can fulfill his needs.


What I have presented in these posts has been the barest of outlines of these Social Styles.  To learn much, much more, I strongly urge you to click on the link below to buy Larry Wilson’s terrific book.

(Full disclosure.  I am a Powell’s Affiliate)




The Social Styles Handbook: Adapt Your Style to Win Trust
by Wilson Learning LibraryTrade Paperback
Are Brain Damage & Multitasking Linked?

Are Brain Damage & Multitasking Linked?

As small business owners we face many demands  on our time every day.  Struggling to increase efficiency, we often resort to a practice called “multitasking”.   This term means doing two things at once.  Today, we often hear about highly successful people who are great multitaskers.  Here is the blunt truth. It is physically impossible for your brain to do two things at once.  In fact, recent research shows the effort to do so may cause brain damage.

Just what is Multitasking?

It turns out the term “multitasking” came from computer engineers.  When the first computer microprocessors came along, they had a single core.  That core could only do one thing at a time.  Just like our brains.  If asked to do more than one thing, the single core had to rotate tasks, which it could do at high speeds.  Then came multi-core processors.  If a microprocessor had two (or more) cores, each could still only process one thing, but they could do it at the same time.  Hence the term “multitasking” was born.

Doesn’t my brain have more than one part?

Yes it does.  And, it turns out there is one exception to my statement above that your brain can’t do two things at once.  That exception is you can do two things at once as long as you engage different parts of the brain at the same time.  The best example of this is reading while you are listening to instrumental music.  The parts of the brain that process speech and instrumental music are different. Listen to music with lyrics, and your reading comprehension takes a nose dive.  Why? Your brain can’t process two sources of speech at the same time.

So I can Multitask!

No.  When you work on something, such as reading email, you are engaging in what psychologists call a cognitive function.  This means the pre-frontal cortex of your brain focuses on doing one thing.  Just like the single core processor, that’s all your pre-frontal cortex can do.  When you try to multitask, what actually happens is your brain is “task switching”.  Turning off one task and turning on another.

But I can switch tasks really fast!

You just think you can.  A 2009 study at Stanford University ( showed multitasking decreases attention span, and memory control.  And… the higher the number of tasks those subjects tried to juggle the worse they got.

What happens when you task switch is your productivity decreases.  How much?  The generally accepted number is up to 40%. So it actually takes you longer to complete a single task.

Even worse, a University of Sussex study ( showed multitaskers suffered from a loss of grey matter in certain areas of the brain. In short…brain damage.

Other studies have shown multitasking leads to increased stress, loss of sleep, increased impulsivity, and decreased ability to pay attention. In addition, your inability to focus on a single task makes it more likely you’ll make a mistake.

So, how am I supposed to get all this stuff done?

There is a simple answer.  Slow down.

No kidding.  If you just slow down, and work on one thing at a time you’ll get it done better and faster.  Now when I say work on one thing, I mean to the exclusion of every thing else.  Turn off your cell phone, or at least put it on vibrate and hide it in a drawer.  Shut down your email. Close your internet browser. Turn off your iPad. Now finish one single task.

The surprising thing is by doing this, you will actually wind up getting more done in a day and with better results.

Here are some other tips

1.  Do your best to plan your day in batches.  Block out time (s) to answer email, then close it down.  Put your phone on do not disturb, then answer all calls around the same time each day.  Only allow yourself to surf the net at a certain time each day unless it involves research for a project.  You get the idea.  It won’t always work, but a little planning goes a long way.

2.  Get enough sleep.  Go to bed at the same time each night.  Reading for pleasure at least 30 minutes before you go to sleep relaxes your mind. Now you’ll get to sleep easier and quicker.  Get up at the same time each morning.

3.  Meditate.  This does not involve hours spent contemplating your navel.  Even 15 or 20 minutes, done at the same time every day, sharpens your ability to focus.  It also improves learning ability and memory.

In Conclusion

The ability to multitask is in fact a myth.  Further, multitasking is an addictive habit that is bad for your mental and physical health. If you are a multitasker, I encourage you to stop now.  I did. And…I can tell you I think more clearly, feel better,  and get more done in a day than I ever did when I multitasked.

How to Keep Track of All Those Contacts

How to Keep Track of All Those Contacts

You’ve gone into business for yourself.  You are beginning to build a client base.  Suddenly you think, “Holy Cow, how am I going to keep track of all these people?”  The answer is a good customer relationship manager (CRM) program.  There are lots of them out there, so how do you choose.   Attached is an excellent article that should help you decide.  
(As a side note, I use Nimble and have found it easy to use and very reasonably priced)

Image via

Image via

Customer Relationship Management (CRM) software is a must for every B2B business and most consumer businesses. CRM software enables a business to record contact information, track interactions, and plan follow-up tasks with clients. Businesses that don’t have CRM software do the same task much less efficiently, through a combination of email inboxes, spreadsheets, and calendars. Implementing a CRM system tends to lead to greater revenue, without a company having to spend more on advertising or hire more salespeople.

There is no wrong time to start using a CRM software; however, the sooner the better. The most difficult part of implementing a CRM system is getting all the data into the system. The less data that exists outside the system, the easier it is to get started.

Choosing the right CRM for your business can be a difficult task, especially given the hundreds of options, the differences in features between providers, and the wide range of price points. To help lift the burden, we’ve pinpointed five questions you should ask to narrow down the CRM search.

1. How many employees do you have?

The more users on a system, the more you have to worry about staying organized and keeping information secure. If you have more than 10 users or so, you’ll probably want the ability to change access privileges so you can control what each user can view and edit. If you have multiple sales teams, you may also want territory management, which lets you divide sales people into teams so they aren’t all sharing leads or clients. You can find both these features in Zoho CRM.

If you have under 10 users, then these issues probably aren’t as big of a concern. Rather than deal with the additional cost and effort of setting it up, you could use a simpler system like Insightly or Nimble.

2. Do you need it for sales, marketing, customer service—or all three?

While CRMs are most commonly used by salespeople to manage their deals, systems like Zoho, SugarCRM, and Salesforce can also be used to handle customer service cases and online marketing campaigns.

For example, you can have customer service tickets automatically imported from a form on your website. A customer service agent can then log in to view these tickets, send a response to resolve the issue, or pass it along to another agent. Likewise, you can import leads from web forms and have these prospective customers added to email campaigns.

If you’re looking for just online marketing and sales tools, Hatchbuck offers robust online marketing tools that are also a bit more user friendly. By tracking user behavior such as what links they clicked, or (if you’re an online store) what purchases they made, you can build a detailed profile of customer preferences. You can use this data to send more personalized marketing materials, such as a coupon for a product they’ve shown interest in.

If you only need basic contact and sales management, then you can keep things simple by using Insightly or Nimble.

3. Do you want it to work with other systems?

Do you want to be able to quickly send sales information to your accounting software? Or perhaps you want to sync your contact book with your email marketing service?

These are just two of many ways you can integrate your CRM with other systems. Realtors, online stores, contractors, developers, human resources departments, and project managers all have special software they use day to day. Integrating with a CRM can mean less tedious work and reduce the chance of errors when you transfer data between systems.

Salesforce boasts the largest number of integrations and add ons of any CRM, with over 2,600 available in their app store. Zoho and SugarCRM also support many third party integrations. However, even if the software you want isn’t supported, you can potentially build it yourself if you or someone you know is handy with code. Zoho and Salesforce have an API and SugarCRM gives you access to the source code.

Insightly and Nimble have fewer integrations, but they can still be linked with popular software like Quickbooks, Mailchimp, or Evernote.

4. What additional features do you need?

There’s loads of additional features you may want and only be able to find in certain CRMs. For example, many businesses today want to be able to monitor social media channels to find mentions of their businesses, or see what their clients are up to. You’ll find this in Zoho and Nimble, although Nimble takes it much further by combining all your social media and email connections into a single contact book. Nimble then scans these channels for opportunities to engage.

Insightly includes project management tools, which can be great for businesses who want to track the progress of an order after the deal has been finalized. Zoho also includes project management, but you have to install it as an add on. Zoho actually offers many other business programs, such as accounting, website visitor tracking, help desk and more, which can all be linked with the CRM.

Bitrix24 takes a unique approach by adding collaboration tools to their CRM. You can IM or video chat with other users, collaborate on documents, and post statuses with comments, much like Facebook. The best part, however, is that there’s a free edition for up to 12 users.

5. How much can you afford to pay?

A simple rule to remember—the more advanced features you want, the more you will have to pay. Here’s the pricing information for the CRMs we mentioned in this article:

  • Insightly is $7 / User / Month
  • Nimble is $15 / User / Month
  • Zoho CRM is $35 / User / Month for the Enterprise Edition
  • SugarCRM is $65 / User / Month for the Enterprise Edition
  • Salesforce is $125 / User / Month for the Enterprise Edition
  • Hatchbuck is $300 / Month for an unlimited number of users
  • Bitrix24 is free for up to 12 users


Answering these five questions will get you started on the search for a CRM. Remember that each additional feature tends to raise the cost and complicate setup. Rather than fumble with advanced features that won’t even be used, stick with what you need and you’ll likely see a lower price tag.

Which CRM does your business use, and have you found it suits your needs? Share your experiences in the comments. 

ABOUT THE AUTHOR Marc Prosser is the publisher and co-founder of Fit Small Business, a “how to” publication for small business owners. Prior to starting Fit Small Business, Marc Prosser served as the Chief Marketing Officer of FXCM (NYSE:FXCM). During his eleven year tenure as CMO, the company grew from under 10 people to over 500 employees located throughout the globe.

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How Small Business Owners Can be More Efficient

How Small Business Owners Can be More Efficient

As small business owners we are all pushed for time.  There just never seems to be enough to get it all done.  George wondered if I could find some apps that could help make us more efficient.  

Here is the first in this series.  I will also be on the lookout for things we can add to our websites to make them more efficient. 

Thanks George for the idea, and the support.

We’re always on the lookout for small business tools and apps that will increase productivity while preserving our sanity. So we decided to reach out to fellow small business owners to hear what they recommend.

The number of replies wowed us, as did people’s passion as they wrote to us about their favorites. While we encountered many interesting apps and tools, a few names rose to the top because they were the ones that multiple people from myriad industries brought up repeatedly.

You’ll find the results below along with comments from some of the business owners who recommended these business tools.


Slack’s tagline is “be less busy,” an apt description for this team communication platform. According to its website, Slack gives you “everything in one place, instantly searchable, available wherever you go.” Use the free version (which includes an unlimited number of people) or try one of the reasonably priced upgrades to access other features.


What small business owners are saying about Slack…

Bill Fish is the founder and president of He says, “We absolutely love to use Slack. It is such a great tool to keep in close contact with the entire staff as well as any outside consultants. It’s super easy to set up groups to keep the conversation only to the relevant parties. In 2015, with so many people working remote, Slack has been a lifesaver for us.”

Yale Zhang is the CEO of Safe Heart, which boasts the first smartphone pulse oximeter powered by the headphone jack. A new user to Slack, Zhang says, “It has made communication easy, clean, and integrated between our office in Atlanta and our other office in China…the ease-of-use and integration this application provides to our other productivity software has made this an indispensable tool in our day-to-day operations.”

Myles Anderson, founder and CEO of (trusted tools for local SEO), also loves Slack’s ability to seamlessly integrate with other software. He explains, “We use it to pull in information and alerts from various applications like Zendesk, JIRA, Airbrake (there are tons more) so that it acts like an information hub for our business. Rather than checking each of these applications independently, we just keep an eye on Slack and have all the alerts in one place.”

Shane Park works for, a PC digital games store that partners with game developers and publishers. He calls Slack his company’s “life blood.” Park says, “We’re a small team of three—all remote—and staying in contact is crucial to meeting goals and adapting to events. Our developer has created webhooks from our own website to Slack so that we can stay on top of important events, such as possible fraud and when users make requests to our server. We also have webhooks for social, customer service, and tasks so that we always have a pulse of what’s going on.”


Trello describes itself as “the free, flexible, and visual way to organize anything with anyone.” The free version is quite popular, but if you need more support and added features, you can check out Trello Business Class and Trello Gold.


What small business owners are saying about Trello…

David Henry, founder of lifestyle apparel company Riverpoint Threads, can’t say enough good things about Trello. “I use it to schedule out my days, weeks, and months as well as set my monthly and yearly goals. It allows you to set due dates for any projects or deadlines you have, you can collaborate with several team members on it, and much more. It is a very versatile app that you can use on your smartphone or computer to keep your productivity at a maximum. It is the only app I have found that is exceptionally easy to use and has no limits.”

Justin Kerby, who works for marketing agency CAVE Social, says his company uses a variety of productivity tools, but his favorite is Trello. “Trello allows us to visualize our daily, weekly, and monthly tasks and prioritize as needed. Trello allows us to create a digital Kanban board so that we can see what is done, what needs to be done, and what we are currently working on.”

As a project coordinator with Yoko Co., a website design firm, Staci Jansma knows how important it is to effectively manage teams. Jansma also appreciates Trello’s visual boards for tracking and managing projects. “We can see at a glance where they are at.”

Trevor Ewen, a partner for a small software firm called Neosavvy, says that when developing and releasing products on a client deadline, productivity is key, and Trello gets the job done. “Trello is immensely intuitive, great for collaboration, and easy to customize for the needs of a project. I enjoy the tool so much I even use it for spring cleaning in my home. It keeps me on task and provides measurable goals to hit.”


Wunderlist describes itself as “the easiest way to get stuff done.” It’s the ultimate to-do list app and has legions of fans since it works on all major devices. You can create a free account or upgrade to Wunderlist Pro or Wunderlist Business.


What small business owners are saying about Wunderlist…

Srajan Mishra, who works for manufacturing and exporting company TSI International, calls Wunderlist a “must have” for all small and medium business owners. Mishra explains, “In today’s multi-channel and multi-device world, it is so important to have a to-do app that can be synced across all kinds of devices. Wunderlist is available for android, iOS, Windows mobile, Mac OS X, Windows desktop, on the browser as well as a Chrome extension. ”

Lisa Chu, owner of a children’s formal wear brand called Black N Bianco, is also a fan of Wunderlist. She says, “I love this app because it’s a lot more efficient than a notepad, and I can add my employees onto Wunderlist and assign them a task directly from this app. Without this app, my life would be very unorganized and my productivity would suffer because of it. I cannot see my business continue to grow let alone survive without Wunderlist.”


Teamwork is all about “project management made easy.” It offers a variety of pricing plans, including ones geared towards small businesses.


What small business owners are saying about TeamworkPM…

Dawn Martinello runs Monday Morning VA, where she teaches and helps entrepreneurs how to run successful, profitable, and meaningful businesses. Martinello says her workday starts and ends with TeamworkPM because it helps her stay focused (she loves the app’s built-in timer). She adds, “The calendar system allows for different events to be color coded, which means I can pop everything from staff vacations to launch details into the calendar and have it all show up color coded in their dashboard. For extra bonus points, it allows me to add privacy options to the events, too!”

Shareef Defrawi owns Bonafide, a digital marketing agency in Houston. He’s a fan of TeamworkPM and has an interesting way of describing it. He says, “If you’ve heard of Basecamp, it’s like that tool on steroids. It helps us manage all the projects we’re working on and basically serves as the brain for our business. Everything from project and task management to client communications happens inside Teamwork. We get virtual paper trails for conversations, file storage with version history, even virtual whiteboards for brainstorming ideas.”

Defrawi also talks up the app’s integration capabilities. “The best part is it integrates with lots of other tools right out of the box, most notably our time tracking tool, Harvest. So not only can we document all of our business functions in one place, we can periodically review them to look for ways to make them more efficient.”

Do you have a favorite small business tool or app that helps boost productivity? Share yours in the comment section below!

Jason Moreau

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